How to set up a company in Poland?

Indeed, if you think about running a business in Poland, the first question that comes to mind is how to set up a company in Poland. Theoretically, the answer to this question should be a simple one, it comes to the conclusion that in total it would be necessary to gather appropriate documentation, submit a document to the appropriate office and voilà, we have a company, we can run a business. As a rule, establishing a company may look like this, but in practice it should be remembered that it is necessary to reliably pass through the various stages of establishing a company. The most important thing is to make a good choice of legal form of the company. A good choice in this case means choosing the form of the company that best suits the activity you want to conduct in Poland. Depending on the legal form of the company, slightly different formalities will be required. For detailed information on the legal forms of Polish companies, please refer to the article “What are the types of companies in Poland and how do they differ?

In this article, let’s focus on the basic issues you need to know if you want to establish a company in Poland.

After choosing a legal form of a company that fully meets your needs, we must move to the next important stage – the completion of documentation. The most important, and at the same time the basic document is the Memorandum and Articles of association – we can say that it is a document that will constitute the foundation of your company. The articles of association should, or even must, be adapted to your individual needs. Depending on the form of company you choose, the articles of association should be drawn up either in writing or before a notary public.

The next stage is the preparation of court and official forms. Polish companies must be registered in the National Court Register in order to be able to actually operate and function in Polish business transactions. In order to obtain an entry in the register, it is necessary to perform all of the following activities:

1. Filling in the registration form appropriate to the form of the company;
2. Submission of the necessary documentation;
3. Payment of a fee for the registration application – in most cases the fee for entry into the National Court Register will amount to PLN 600.00. Each change of data in the register is subject to a fee of PLN 350.00.

Once you have been entered in the register, you can fully pursue your intended business.

To sum up, if you want to establish a company in Poland and conduct business activity within it, you have to remember about 3 basic stages:

1. Choosing the appropriate legal form of a company – that is, which company will be the best for you, which will fully meet your individual needs;
2. Gathering the necessary documentation, including in particular the preparation and signing of the articles of association;
3. Preparing registration forms and conducting the registration process.